Data Protection Information

With the following information we like to provide you with details in connection with the processing of personal data when using our website at www.seerene.com as well as about your rights in this regard. The information provided here apply to all visitors and users of our website when visiting it as non-registered users.

Registered users of our SaaS software Seerene have the possibility to login to the software through our website on www.seerene.com. Following the login the user is forwarded to a separate website operating the Saas. Using our SaaS software is covered by separate Data Protection Information, which can be found on the SaaS software website.

On our website we included a recruitment tool operated by Personio GmbH providing the possibility to apply for job vacancies online directly through our website. This recruitment process is covered by separate Data Protection Information, which can be retrieved here. 

1.Controller and Data Privacy Officer

The controller of personal data processed when using the website at www.seerene.com is:

Seerene GmbH
August-Bebel-Str. 26-53
14482 Potsdam, Germany

You can contact our Data Protection Officer at:

Seerene GmbH, August-Bebel-Str. 26-53, 14482 Potsdam, Germany
E-Mail: privacypolicy@seerene.com
Phone: +49 331 7062 340

2. Explanation of Terms

Personal Data means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Cookies are small text files that are stored locally on the visitor’s device (e.g. PC, smartphone, tablet PC) when a website is visited. They can contain various information about the device used and the usage behavior and are sent back to the web server setting the cookie for the purpose of recognizing the user and his or her settings when reconnecting.

GDPR means the REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

3. IP-Addresses and Logfiles

Every time you access our website, we automatically process the following information:

• the IP-address of your computer or other device (e.g. tablet-PC or smartphone) and the request(s) of your browser (including dates and times)
• the amount of data transferred, the browser type and version, the screen resolution and the operating system used. 

The IP-address and the information on your Internet browser’s enquiry(s) are technically necessary for accessing and using the website; without processing of this data, access to the internet site cannot take place and internet sites cannot be displayed. We also use the IP address to identify the rough location of the user visiting our website.

The information on the transferred data volume, the browser type and browser version, the screen resolution and the operating system used are collected and processed in order to optimize the presentation of the contents, determine system utilization and make future adjustments and improvements to the Internet presence, possibly on the basis of statistical evaluations.

Legal Basis for the processing of the full IP-address, the information on your Internet browser’s enquiry(s) and the further information mentioned above is Art. 6 (1) s. 1 lit. (f) GDPR. The legitimate interest in the processing of personal data is to technically enable you to access the website, to optimize the representation of the website’s contents and for the future improvement/optimization of the website.

Please note your right to object (see below: „Your Rights“)

4. Usage of Cookies

What are cookies?

If you use our website, open our emails or use our services online, we or third parties authorized by us use so-called “cookies”, text files which are stored on your computer and which enable an analysis of your use of the website. Cookies are small text files that are stored locally on the visitor’s device (e.g. PC, smartphone, tablet PC) when a website is visited. They can contain various information about the device used and the usage behavior and are sent back to the web server setting the cookie for the purpose of recognizing the user and his or her settings when reconnecting. Cookies cannot run programs or transmit viruses to your computer. They serve to make the website more user-friendly and effective overall. For more information about cookies, please visit www.allaboutcookies.org.

What are cookies used for?

Cookies are basically used to make the Internet offer more user-friendly and effective overall, to enable additional functionalities and to provide us with further information about your visit of our website and its use. Cookies enable us, for example, to determine whether a specific device has been used to visit our website before. Cookies also make it possible to adapt the offer of a website to previous visits if the previous behaviour of the user on the website or another website was stored in the cookie.

First and third party cookies

Our website places cookies for us (first party cookies) and also allow some other parties providing their services to us to place cookies (third party cookies). Our own cookies help us to run our services better and more efficiently and to track user behavior on our website. Third-party cookies are placed on your devices by various tools we are using on our website.

Types of cookies

Our website uses the following types of cookies, the scope and functionality of which are explained below:

• Transient cookies
• Persistent cookies

Transient cookies are automatically deleted when you close your browser. This includes in particular session cookies.. Session cookies are deleted when you log out or close your browser.

Persistent cookies are automatically deleted after a specified period, which may vary depending on the cookie. You can delete cookies at any time in the settings of your browser.

Third Party Cookies

The following third parties use cookies via our services:

• Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (see below: “Google Analytics, Google Fonts”)
• Fonticons, Inc.,n307 S Main St Ste 202 Bentonville, AR, 72712-9214 United States (see below: “Font Awesome”)
• HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA, 02141, USA (see below: “HubSpot”)

We provide you with more detailed information on the cookies placed by these providers in the respective section of this data protection information.

5. Google Analytics

• Pages viewed
• The achievement of "website goals" (for example, contact requests and newsletter sign-ups)
• Your behavior on the pages (for example, dwell time, clicks, scrolling behavior)
• Your approximate location (country and city)
• Your IP address (in shortened form, so that no clear assignment is possible)
• Technical information such as browser, Internet provider, terminal device and screen resolution
• Source of origin of your visit (i.e. via which website or advertising material you came to us)

No personal data such as name, address or contact details are ever transferred to Google Analytics.

This data is transferred to Google servers in the USA. We would like to point out that the same level of protection under data protection law cannot be guaranteed in the USA as within the EU.

Google Analytics stores cookies in your web browser for a period of two years since your last visit. These cookies contain a randomly generated user ID with which you can be recognized during future website visits.

The recorded data is stored together with the randomly generated user ID, which enables the evaluation of pseudonymous user profiles.
If you do not agree with the collection, you can prevent it with the one-time installation of the browser add-on to disable Google Analytics or by rejecting cookies via our cookie settings dialog.

6. Google Fonts

Our website uses Google Fonts to display external fonts. This is a service provided by Google Inc., Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter: Google).

Through certification according to the EU-US Privacy Shield https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

Google guarantees that it will follow the EU's data protection regulations when processing data in the United States.

To enable the display of certain fonts on our website, a connection to the Google server in the USA is established whenever our website is accessed. The legal basis is Art. 6 Para. 1 lit. f) GDPR. Our legitimate interest lies in the optimization and economic operation of our site.

When you access our site, a connection to Google is established from which Google can identify the site from which your request has been sent and to which IP address the fonts are being transmitted for display.

7. Font Awesome

This site uses so-called web fonts provided by Fonticons, Inc. for the uniform display of fonts. When you call up a page, your browser loads the required web fonts into its browser cache in order to display texts and fonts correctly.

For this purpose, the browser you are using must connect to the servers of Fonticons, Inc. This enables Fonticons, Inc. to know that our website has been accessed via your IP address. The use of web fonts is in the interest of a uniform and appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f DSGVO.

If your browser does not support web fonts, a standard font from your computer will be used.

You can find more information about Font Awesome at https://fontawesome.com/help and in the privacy policy of Fonticons, Inc.: https://fontawesome.com/privacy.

8. Hubspot

Our website uses Hubspot a Marketing Automation Tool provided by Hubspot Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141 USA.

On the one hand, the personal data, which you provide, for example, when using our contact form or registering for our newsletter, are stored and processed on the servers of our software partner HubSpot.

On the other hand, Hubspot uses cookies, which are stored on your computer and enable us to analyse your use of the website. The information collected in those cookies (e.g. IP address, geographical location, type of browser, duration of visit and pages viewed) is evaluated by Hubspot for the purpose of generating evaluations on the user behavior and thus improve our website. For this purpose Hubspot uses the following cookies:

These are essential cookies that do not require consent.

__hs_opt_out

• This cookie is used by the opt-in privacy policy to remember not to ask the visitor to accept cookies again.
• This cookie is set when you give visitors the choice to opt out of cookies.
• It contains the string "yes" or "no".
• It expires in 13 months.

__hs_do_not_track

• This cookie can be set to prevent the tracking code from sending any information to HubSpot.
• It contains the string "yes".
• It expires in 13 months.

__hs_initial_opt_in

• This cookie is used to prevent the banner from always displaying when visitors are browsing in strict mode.
• It contains the string "yes" or "no".
• It expires in seven days.

__hs_cookie_cat_pref

• This cookie is used to record the categories a visitor consented to.
• It contains data on the consented categories.
• It expires in 13 months.

hs_ab_test

• This cookie is used to consistently serve visitors the same version of an A/B test page they’ve seen before.
• It contains the id of the A/B test page and the id of the variation that was chosen for the visitor.
• It expires at the end of the session.

<id>_key

• When visiting a password-protected page, this cookie is set so future visits to the page from the same browser do not require login again.
• The cookie name is unique for each password-protected page.
• It contains an encrypted version of the password so future visits to the page will not require the password again.
• It expires in 14 days.

hs-messages-is-open

• This cookie is used to determine and save whether the chat widget is open for future visits.
• It is set in your visitor's browser when they start a new chat, and resets to re-close the widget after 30 minutes of inactivity.
• It contains a boolean value of True if present.
• It expires in 30 minutes.

hs-messages-hide-welcome-message

• This cookie is used to prevent the chat widget welcome message from appearing again for one day after it is dismissed.
• It contains a boolean value of True or False.
• It expires in one day.

__hsmem

• This cookie is set when visitors log in to a HubSpot-hosted site.
• It contains encrypted data that identifies the membership user when they are currently logged in.
• It expires in one year.

hs-membership-csrf

• This cookie is used to ensure that content membership logins cannot be forged.
• It contains a random string of letters and numbers used to verify that a membership login is authentic.
• It expires at the end of the session.

hs_langswitcher_choice

• This cookie is used to save the visitor’s selected language choice when viewing pages in multiple languages.
• It gets set when an end user selects a language from the language switcher and is used as a language preference to redirect them to sites in their chosen language in the future, if they are available.
• It contains a colon delimited string with the ISO639 language code choice on the left and the top level private domain it applies to on the right. An example will be "EN-US:hubspot.com".
• It expires in two years.

__cfduid This cookie is set by HubSpot’s CDN provider because of their rate limiting policies. It expires at the end of the session. Learn more about Cloudflare cookies.

__cf-bm

This cookie is set by HubSpot’s CDN provider because of their rate limiting policies. Learn more about Cloudflare cookies. It expires in 30 minutes.

Analytics cookies

These are non-essential cookies controlled by the cookie banner. If you're a visitor to a site supported by HubSpot, you can opt out of these cookies by not giving consent.

__hstc

• The main cookie for tracking visitors.
• It contains the domain, utk, initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session).
• It expires in 13 months.

hubspotutk

• This cookie keeps track of a visitor's identity. It is passed to HubSpot on form submission and used when deduplicating contacts.
• It contains an opaque GUID to represent the current visitor.
• It expires in 13 months.

__hssc

• This cookie keeps track of sessions.
• This is used to determine if HubSpot should increment the session number and timestamps in the __hstc cookie.
• It contains the domain, viewCount (increments each pageView in a session), and session start timestamp.
• It expires in 30 minutes.

__hssrc

• Whenever HubSpot changes the session cookie, this cookie is also set to determine if the visitor has restarted their browser.
• If this cookie does not exist when HubSpot manages cookies, it is considered a new session.
• It contains the value "1" when present.
• It expires at the end of the session.

Legal Basis for the above evaluation of user behavior by Hubspot on our behalf is your consent (Art. 6 (1) s. 1 lit. (a) GDPR) provided through the cookie consent banner when first visiting our website. If you declined the consent, your information won’t be tracked when you visit our website. However, a single cookie will be used in your browser to remember your preference not to be tracked.

You can also withdraw your consent at any time, and you may do so by contacting us using our online contact form or by sending an email to privacypolicy@seerene.com

You can disable the use of cookies generally in the settings of your internet browser; however please note that if you do this, you may not be able to use the full functionality of this website and/or other websites.

Hubspot is certified under the E.U.-U.S. Privacy Shield and we concluded a data processing agreement with Hubspot covering the processing of user data on our behalf. The privacy policy of Hubspot can be found here: https://legal.hubspot.com/privacy-policy.

Please note your right to object (see below: „Your Rights“)

On our website we provide links to videos offered on the platform YouTube. YouTube is provided by YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

Please note that in the event that you visit these linked videos, information may be collected and processed by YouTube LLC, which may be assigned to your respective user account and stored and used in accordance with the privacy policy of YouTube LLC. Before visiting the linked videos, please review the Privacy Policy of YouTube LLC, which can be found here:

https://www.google.de/intl/de/policies/privacy/

10. Links to our company pages on Social Media

On our website we provide links to our company pages on some social media platforms of the following companies:

• LinkedIn: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland

Privacy policy: https://www.linkedin.com/m/login/

• Twitter: Twitter Inc., 1355 Market Street, Suite 900 , San Francisco, CA 94103, USA

Privacy policy: https://twitter.com/privacy?lang=de

Please note that in the event that you visit these linked pages, information may be collected and processed by the respective platform provider, which may also be assigned to your respective user account and stored and used in accordance with the data protection information of the respective platform operator. Therefore, please inform yourself about how the respective platform is processing your personal data before visiting the linked pages.

11. Contact Form and Contacting us by Email

You can contact us with questions or requests using our online contact form or by email. When you do so, the personal data you submit to us will be processed by us electronically for the purpose to answer your questions / handle your request.

When using the online contact form, you will need to submit your name, Company, Job Title and a valid email address, so that we know who sent the request and to be able to answer the inquiry. Based on your consent, the personal data arising in this context will be stored in our system for answering your inquiry and contacting you with additional information on our products upon your revocation of your consent. If you only provide your email address, we will only contact you via email. If you also provide your telephone number we may choose also to contact you via telephone. The data will deleted upon you request or withdrawal of your consent or, if statutory retention obligations are applicable, its processing will be restricted, unless any further processing is covered by a legal basis.

The processing of your personal data when contacting us through our contact form is based on your consent (Legal Basis Art. 6 (1) s. 1 lit. (a) GDPR.) Of course, contacting us is voluntary and you can freely decide whether or not you like to do so and to submit personal data to us. You can also withdraw your consent at any time, and you may do so by contacting us using our online contact form or by sending an email to privacypolicy@seerene.com. If you use our contact form, this of course will not result in a new consent. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

Wording of your consent:

I give my consent that Seerene GmbH subject to Section 11 of its Data Protection Information may store and use the above information to answer my inquiry and also provide me with additional information on Seerene’s products via email and telephone (if telephone no. is provided) until revocation of my consent. I understand that I can freely withdraw this consent at any time with future effect via email to privacypolicy@seerene.com or by using the contact form.

The processing of your personal data when contacting us directly through other means is based on Art. 6 (1) s. 1 lit. (f) GDPR. The legitimate interest is to enable our users to get directly in contact with us. The data will deleted upon completion of this purpose or, if statutory retention obligations are applicable, its processing will be restricted, unless any further processing is covered by a legal basis.

Please note your right to object (see below: „Your Rights“)

12. Downloading Content (“Content Gate”)

On our website we offer the possibility to download content, such as videos, ebooks, presentations etc. Before downloading any content you have to register for our Resource Center by providing your name, company, job title, email address and optional comments through a registration form. This information is stored in our Salesforce CRM and on the servers of our software partner HubSpot together with the information on which content you downloaded from our site, the country, region and city you are browsing from (via your IP address). Once you have registered, a cookie is set by our website to identify you in future sessions so that you won’t have to register again. Please note that you will be asked to register again, if this cookie is removed.

Above information is stored in our CRM for an unlimited time and we use the information based on your prior consent to contact you to provide you with information on Sereene’s products.

The processing of your personal data when registering to our Resource Center and downloading content from our website is based on your consent (Legal Basis Art. 6 (1) s. 1 lit. (a) GDPR.) Of course, registering to our Resource Center and downloading content from our website is voluntary and you can freely decide whether or not you like to do so and to submit personal data to us. You can also withdraw your consent at any time, and you may do so by contacting us using our online contact form or by sending an email to privacypolicy@seerene.com. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

Wording of your consent:

I give my consent that Seerene GmbH subject to Section 14 of its Data Protection Information may store and use the above information to contact me to provide me with additional information on Seerene’s products via email until revocation of my consent. I understand that I can freely withdraw this consent at any time with future effect via email to privacypolicy@seerene.com or by using the contact form.

13. Recipients of Personal Data

We have concluded contracts with third-parties that are processing personal data on our behalf as processors according to Art. 28 GDPR, which are recipients of personal data according to Art. 4 No. 8 GDPR):

• HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA, 02141, USA (see above: “HubSpot”)

There are no additional recipients of personal data.

14. Your Rights

The GDPR provides you with the following rights:

• You have the right to obtain from us confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data and the information specified in Art. 15 (1) GDPR, unless there are no legal exceptions limiting this right.
• You have the right to rectification of inaccurate personal data concerning you and, taking into account the purposes of the processing, to have incomplete personal data completed (Art. 16 GDPR).
• Where one of the grounds set forth in Art. 17 (1) GDPR applies, you have the right to obtain from us the erasure of personal data concerning you, unless none of the exceptions specified in Art. 17 (3) GDPR applies.
• In the cases which are set forth in Art. 18 (1) GDPR, you have a right to obtain from us the restriction of processing, and where Art. 20 Abs. 1 GDPR applies, a right to data portability.
• You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based Art. 6 (1) s. 1 lit (f) or (e) GDPR, unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
• Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating you infringes this Regulation

You can exercise your rights by sending an email to privacypolicy@seerene.com.

15. Updating and Changing This Information

This Data Protection Information is currently valid and was published in September 2019. In view of future changes to our website and our services as well as changes of legal or regulatory requirements, it may become necessary to change this information. The respective current Data Protection Information can be accessed, downloaded and printed at any time at www.seerene.com/privacy.